View and manage your customers from

Planfy allows you to store all of your customer information including name, email, phone, address, gender, occupation and date of birth.


After completing a customer appointment you should schedule a recall to enourage them to book in the future. You can add recall dates from the "Recalls" tab, the easy-to-use interface makes it simple to schedule the recall for weeks/months/years in the future. You can come back to this page to view the status and conversion status of each recall.

Visit to configure your recall messages.

If a customer does not respond to email + sms you can also send them a letter. To do this go to the "Letters & Printing" tab on From here you can configure the delay, letter template and generate any due letters.

Custom Forms

To store further information visit the forms section. We can tailor forms and reports to meet your business requirements. If you are interested please contact [email protected]

Change Log

Planfy keeps track of any changes you make to the customer information, this can be useful to see who provided or changed certain information.


You can delete a customer record from Planfy providing there are no future appointments linked to this customer.

When a customer is deleted all of its previous appointments and other linked data are anonymised.

For backup purposes it can take up to 3 months for customer data to be completely removed from Planfy servers and backups.

Import / Export

Customers can be exported using the sidebar menu, if you would like to import data from another system please email [email protected] so we can check the format.